How Often Should an Office Be Deep Cleaned & Disinfected

It really can’t be overstated how important a clean office is to every aspect of the workplace. First and foremost, cleaning the office regularly reduces the number of harmful germs and bacteria present. Fewer sick days means more productivity. And speaking of productivity, a clean office is clear of distractions and obstacles that make work more cumbersome.

It’s clear that cleaning your office is key for productivity and for health and safety reasons. But how often should your office be cleaned? Is there a set duration or number of times an office should be cleaned annually? Well, no. Every office is different, but there are some standard guidelines to follow that might help. These become more clear when we understand the difference between regular cleaning and deep cleaning, and how an office’s size plays a role.

What to Know About Regular Office Cleaning and Office Deep Cleaning

Staying Safe During COVID-19 with More Frequent Cleaning

COVID-19 has changed so much about how we live and do business, including how deeply and how often office cleaning is recommended. Deep cleaning is important, especially if you suspect or have confirmed a COVID-19 case in your workplace. But it's critical to go beyond the initial deep clean. People will be in and out of your space, some with symptoms, some without, who have been exposed to Coronavirus. A commitment to regular, thorough cleaning and building disinfection is a concrete step you can take to protect visitors, guests, customers, and office staff. Your precautions could include:

  • Handwashing and Sanitizing Stations: Placing these in high-traffic areas allow persons passing through to take steps to minimize their own risk, which keeps your entire facility safer.
  • Cleaning with Microfiber Cloths: When you wipe down surfaces throughout the day, a microfiber cloth is extremely effective at removing harmful particles from surfaces. Microbes cling to the tiny fibers, so that more is removed ahead of other cleaning and disinfecting protocols you take.
  • Disinfection Misting Services: Disinfection misting is an effective way to clean an entire room or area, including hard-to-reach places and sensitive equipment. It's a great option in rooms requiring frequent use, and areas that contain delicate hardware and tech.
  • Touchpoint Disinfection: Wherever hands touch surfaces in your building, COVID-19 could spread. Regular touchpoint disinfection is necessary to address the high-risk touch points in your facility.

While your office cleaning and disinfecting frequency may vary slightly with your industry, your interaction with the public, and how often your office is open, COVID-19 prevention relies on regular, thorough cleaning and disinfecting.

Regular Office Cleaning

Regular office cleaning simply refers to the frequent cleaning practices staff members undertake daily, weekly, and/or monthly. These include things like clearing one’s desk of garbage, wiping down tables, dusting surfaces, and perhaps lightly vacuuming floors. All of these regular cleaning tasks aim to make the work environment tidier and more appealing overall. They’re things that every individual can do and that add up, maintaining the basic cleanliness of the office.

If we were to put a number on how often regular cleaning should take place, it would depend on the given task. For instance, garbage should be taken out once a week or more if the bins fill up quickly. Desks should be tidied at least once a week, if not every day. In general, all of these smaller tasks should take place on a frequent basis.

Deeper Office Cleaning

Deeper cleaning, on the other hand, refers to more intensive measures that usually require the aid of office cleaning services with the proper equipment. On this list includes tasks like cleaning floors and tile grout, changing air filters, sanitizing all surfaces, cleaning upholstery, and more. Anything that requires a special tool, specialized knowledge, or considerable effort (accessing hard to reach places, etc.) falls under the deep cleaning umbrella.

Deep cleaning is crucial to the health and safety of all employees. Without it, germs, mold, and other harmful materials can slowly build up and contribute to illness over time. However, this more thorough cleaning doesn’t need to be done as often as regular cleaning. Doing so would be costly, distracting, and ultimately unnecessary. The average office should be deep cleaned about twice a year, or at least once if the budget doesn’t allow any more than that.

Office Size and Features Make a Difference

Not every office is the same, however, and certain factors will determine the ideal office cleaning schedule. First, consider size. Larger offices, both in terms of square footage and population, will generally need more frequent cleaning than smaller ones. But size isn’t the only factor.

The features of an office play a role, too. In particular, if an office features a lot of carpeting, it should undergo more commercial office cleaning than a workplace with less carpeting or none at all. Germs, dirt, and dust more readily stick to carpeting than hardwood or tiled flooring. The amount of activity will also determine office cleaning frequency. An office filled with the constant motion of staff members, customers, and customers will get dirtier quicker, and therefore need cleaning on a more regular basis.

In the end, the best office cleaning companies will work with you to figure out the optimal cleaning schedule for your office’s needs. The Budd Group is happy to help make your company safer and healthier, starting with your offices. To learn more about our services, give us a call at 800-221-8158 or send us an email at!

Contact The Budd Group

Along with standard janitorial services, The Budd Group also provides daily cleaning, touchpoint disinfection, deep cleaning, and mist disinfection to help you lower the risk of Coronavirus (COVID-19) in your office. We can work with you to customize a COVID cleaning and building disinfection program that meets the needs of your space.

If it’s time to outsource your commercial office cleaning operations, call us today at 800-221-8158, or send us an email at!

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